Skip to content
Optinev home

Technology Evaluations

Choose the right system, not the best demo.

Replacing a core system or signing a multi-year contract is one of the most expensive decisions your organization will make. Too often it comes down to gut feel and a polished sales pitch. Our evaluation framework makes sure new technology fits your needs, and shows the true cost over the life of the system.

Start a conversation

Our approach

Three phases. One clear answer.

  1. Phase 1: Identify.

    We baseline your current people, processes and systems, find the gaps, and turn your objectives into clear requirements.

    • Current-state baseline
    • Gap analysis
    • Requirements

  2. Phase 2: Assess.

    We compare the real options, whether vendors or an internal build, through an RFP, scripted demos and a consistent scorecard, so every vendor is judged on your terms.

    • RFP
    • Demo scripts
    • Scorecard

  3. Phase 3: Recommend.

    We combine scores, reference checks, a risk assessment and total cost of ownership into one clear executive recommendation.

    • Reference checks
    • Risk & TCO
    • Executive presentation

Sample scorecard

Illustrative
Business fit
Vendor A: 92
Vendor B: 78
Vendor C: 64
Total cost of ownership
Vendor A: 74
Vendor B: 88
Vendor C: 70
Risk & security
Vendor A: 86
Vendor B: 72
Vendor C: 60
Support & service
Vendor A: 80
Vendor B: 70
Vendor C: 76
RecommendationVendor A

What you get

Everything leadership needs to decide.

  • Side-by-side vendor comparisons on a single scorecard
  • Total cost of ownership, short- and long-term
  • Risks, trade-offs and long-term implications spelled out
  • Reference checks with real customers
  • A data-backed recommendation, ready for leadership or board approval
  • Negotiation support to secure the right price and terms

10–40%

Lower IT costs

Our evaluations and contract negotiations have reduced clients' IT costs by 10–40%.

Common evaluations

Decisions we help organizations get right.

  • Core and line-of-business systems
  • ERP and CRM
  • Managed IT and security providers
  • Cloud and infrastructure
  • Collaboration and productivity tools
  • Major contract renewals

Have a big decision coming? Let's make sure it's the right one.

Tell us a little about your organization. We personally review every message and reply within one business day.

Start a conversation